Add Deposit When Creating a PO
When you create a PO DesignSmart will calculate the total deposit amount based on all of the items that are on the PO.
In the example below, the total vendor deposit amount is $420.00. This amount is the summation of all the items on the PO that have vendor deposit requirements.
This amount will appear in the Vendor Deposit area to the left of the PO preview window in the field marked Required Vendor Deposit
Best Practice Suggestion
Few, if any, DesignSmart clients send money when they submit a purchase order. For several reasons, it is highly recommended to send the purchase order and wait till the vendor requests an initial payment. While this can cause a slight delay in shipping, it is much better to have a paper trail when it comes to any expenditures including vendor deposits.
Modifying the Required Vendor Deposit
It is possible to modify the Required Vendor Amount if required.
For example, some firms will round the amount up.
It is necessary to select "Account for Deposit".
Option 1: If your firm is using the QuickBooks Connector, you will select the appropriate checking or credit card account you will use to pay this deposit.
Option 2: If your firm is not using the Connector then select the account "None".
